top of page

Clerk to The Polehampton Charity

The Polehampton Charity awards grants to individuals, local community groups and local schools who are based in the Parishes of Twyford, Ruscombe and Charvil. This role is key to the smooth running of the organisation and its work in the local community. The Charity was established in 1721 and currently gives out 3 types of grants:

  •  Crisis – individuals in need of financial help

  • Education, i.e., schools, PTA and individual students

  •  Local Community, i.e., football club, day centres, Brownies

Main Duties
  • Arrange and attend four meetings of the Trustees of the Charity each year and prepare and take minutes for these.  Ad hoc meetings may also be required in exceptional circumstances.

  • Liaising with the applications coordinator over grant applications.

  • Liaising with the Chair and Trustees over administration requirements and ad hoc issues that arise.

  • Liaising with the management agency of the properties owned by the Charity, and administration associated with these properties, such as gaining necessary quotes for insurance and maintenance work.

  • Preparing and submitting the annual return to the charity commission.

  • Keeping accounting records, invoices and vouchers of the charity and dealing with the accounting, bookkeeping and banking functions.

  • Liaising with the solicitors, the stockbrokers to the Charity and with the Treasurer about Charity investment.

  • Management of information and the secure data of the Charity.


Skills required:
  • Self-starter.

  • Organised and able to work on your own initiative.

  • Good IT skills and working knowledge of applications such as Teams, SharePoint, and Xero.

  • Bookkeeping experience.

  • Not essential but good if you have knowledge of charities and or how grant funding works.

  • Enhanced DBS check will be carried out and 2 references provided and contacted.

  • Must be available for attend meetings in person as required in Twyford area.


Further information:

  • Average 10-20 hours per month – variable as required by the Charity, payable on submitted timesheet.

  • Self-employed role, working from home in the main, but attendance to meeting and properties in person when required.

  • Pay is £15 to £20 per hour depending on experience.

  • IT equipment provided.

  • Reporting to the Chairperson


Applications with CV and covering letter to

bottom of page